Mon 07–15
Tue 07–15
Wed 11–19
Build the week from a template
Last week's pattern is the starting point. Move only what changes, then publish to everyone's phone.
Staff rotas for cafés and small shops
The week's rota, done in ten minutes.
Drag shifts into place, let staff swap from their phones, and see the labour cost before you publish.
- 14 days free
- From £9 a month
- No contract
- Staff use it free
Try it: select a shift on the right and hand it to someone else. Or build a whole week.
This week · Example café
Sample data. Tap a shift, then move it.
DayAna£14.50/hSam£13.00/h
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Tip: try giving Wednesday to Ana and watch her hours.
Total
30h
22h
Labour cost this week£721.00
What it does
Less time on the rota. Fewer texts about it.
Swap request
Sam → Ana · Fri 11:00–19:00
ApproveDecline
Staff swap shifts themselves
Sam asks, Ana accepts, you approve with one tap. The rota updates and nobody needs the group chat.
Ana30h
Sam22h
Joe36h
See the cost before you publish
Hours and wages add up as you build. Overtime and gaps are flagged before they cost you.
For your team
Your team knows exactly when they're working
Staff see their week, swap shifts and pick up extra hours in a couple of taps. It's free for every staff member, on iPhone and Android, and works by text message for anyone without a smartphone. Switch the preview between employee and manager to see both sides.
Their shifts
The whole week at a glance, with notes
Swaps
Offer a shift, a colleague takes it
Open shifts
Extra hours, first come first served
Holidays
Request time off and see what's left
● Rota updated: Sun is now 09:00–15:00
Hi Sam
Next shift
Wed · 8 hours
11:00–19:00
- Wed11:00–19:00
- Fri11:00–19:00
- Sun09:00–15:00
Swap request from Ana
Can you take Tue 07:00–15:00?
Example screens with sample data
How it works
From spreadsheet to phones in an evening
- 1
Paste your rota
Copy last week from your spreadsheet, or snap a photo of the paper one. Rotabee turns it into a template.
About 10 min, once
- 2
Invite your team
Staff get a text with a link to the free app. No passwords to set up, no training day.
About 5 min, once
- 3
Publish every week
Copy the template forward, move what changes, publish. Swaps and sick days are handled in the app.
About 10 min a week
Built for
Small teams with long opening hours
Cafés
Early opens, weekend rushes and students who swap every week.
Open shifts go to everyone who's free, at once
Bakeries
Early bakes, shared bakers and two shops that need the same people.
One rota across sites on the Team plan, so nobody is booked twice
Shops
Seasonal peaks, part-timers and holidays that all land in August.
Holiday clashes flagged before you approve
Example workflow
A small café's week, before and after
An illustration of how the work changes, not a customer result.
Before
- Sunday evening rebuilding the spreadsheet
- Swaps agreed in the group chat, rota out of date by Tuesday
- Overtime discovered on payday
With Rotabee
- Last week copied forward, only changes moved
- Swaps requested and approved in the app, rota always current
- Hours and cost checked before publishing
Simple pricing, no per-person fees
Compare plansSolo
£9/mo
1 site · Up to 8 staff
Team
£29/mo
3 sites · Up to 40 staff
Group
Custom
Unlimited sites · Unlimited staff
Wondering if it pays for itself? Work out what you could save.
Questions owners ask
Something else? Ask us.
Do my staff need to pay?
No. You pay for the plan, and every staff member gets the app for free.
Can I import my spreadsheet?
Yes. Paste your current rota and Rotabee turns it into a template you can reuse every week.
What if a staff member doesn't have a smartphone?
They get their shifts by text message, and you can make swaps for them.
Can I cancel anytime?
Yes. Plans are monthly, there's no contract, and you can export your rotas before you go.
Does it work for more than one site?
The Team plan covers 3 sites, with staff shared between them. Group covers any number.
Start free
Get your own rota into Rotabee
Paste last week's spreadsheet and fix what's changed. It's free for 14 days, with no card.