Features
Everything the rota needs. Nothing it doesn't.
Rotabee does one job well: getting the right people on the right shifts, with less back-and-forth. Here's how.
Rota builder
Start from last week, not a blank page
Your usual week becomes a template. Copy it forward, move the shifts that change, and publish to everyone's phone at once.
- Drag shifts between people and days
- Colour by role: kitchen, floor, bar
- Publish with one tap, and staff get a notification
Shift swaps
Staff sort swaps out themselves
Someone can't make Friday? They offer the shift, a colleague takes it, and you approve with one tap. No group chat archaeology.
- Only people with the right role can take a shift
- You approve every swap, or switch on auto-approve
- Everyone sees the updated rota instantly
Sam wants to swap
Fri 11:00–19:00 → Ana
✓ Ana accepted · 2 min ago
Open shifts
Fill a sick day in minutes
Post an open shift and everyone who's free and qualified gets a nudge. The first to tap takes it, and you're told straight away.
- Only free, qualified staff are notified
- Shows who's near their contract hours
- Works by text for staff without the app
OPEN · Sat 08:00–16:00
Barista needed
Sent to 4 people · seen by 3
✓ Taken by Chloe in 11 minutes
Holidays and availability
Know who's off before you plan
Staff request holidays and set the days they can't work. You see clashes before you approve, not when the shift is empty.
- Warns when a request leaves a day uncovered
- Remembers each person's usual availability
- Holiday allowance tracked automatically
Labour cost
See the wage bill while you build
Hours and pay add up as you drag shifts around. Overtime, contract limits and rest breaks are flagged before you publish.
- Cost per day, per week and per site
- Warnings for overtime and short rest breaks
- Compare against your sales target
This week£1,189
More than one site
Team and Group plans
Two shops, one rota
Share staff between sites without double-booking them. Area managers see every site's week on one screen.
- A person booked at one site shows as busy at the others
- Each site keeps its own opening hours and roles
- Area manager view on the Group plan
Market St
Ana 06–12Sam 12–18Station Rd
Ana 06–12Sam 12–18And the small things
Payroll export
Team and Group plans. Hours per person as CSV, ready for Xero, Sage or QuickBooks payroll.
Text messages
Staff without smartphones get their shifts and changes by SMS.
Notes on shifts
"Delivery at 10" or "Training Jo": notes stay with the shift.
Change history
See who changed what on the rota, and when.
Staff app
iPhone and Android, free for every staff member.
Export anytime
Download your rotas whenever you like, even after you leave.
Start free
Get your own rota into Rotabee
Paste last week's spreadsheet and fix what's changed. It's free for 14 days, with no card.