Café · Leeds · 7 staff
Sunday nights back for the owner
Little Ember Café
Illustrative example. Little Ember Café, its people and numbers are fictional.
- Time to build the rota
3 hours12 min- Uncovered shifts a month
40- Texts about swaps a week
30+2
The problem
Priya built the rota every Sunday night in a spreadsheet, then sent a photo of it to the staff group chat.
Swaps happened in private messages, so the spreadsheet was wrong by Tuesday and nobody knew who was really opening.
How they set it up
She copied last month's pattern into Rotabee once. Now each week starts from that template and she only moves the shifts that change.
Staff swap shifts in the app. Priya gets one notification to approve, and the rota updates for everyone.
“I used to dread Sundays. Now the rota is done before my coffee goes cold.”